Payroll Resources - Request PTO

Important PTO Notice

PTO approval and PTO payment are two separate steps.

Submitting PTO in Proliant is only a request to be paid for PTO hours. It does not approve time off from the schedule.

All PTO time off must be discussed with and approved by your immediate supervisor before the time is taken. Employees should not assume PTO is approved simply because it was submitted in Proliant.

After your supervisor approves the time off, the Proliant request must still be submitted by the payroll deadline so the PTO can be processed for payment.

Instructions

Enter the PTO hours you are requesting to be paid.

This should only be submitted after you have already discussed and received approval for the time off from your immediate supervisor.

Step One

Navigate to the Time tab by selecting Time in the boottom ribbon.

The Time tab will display how much PTO has been accrued, along with any history of PTO approvals.

Step Two

Fill out the PTO Request. Make sure to include all dates and hours requested. Select Send request when completed.

Please note: Salary employees need only select 5 days for a vacation.

Paid Time Off (PTO) Policy

Paid Time Off (PTO) provides qualifying employees with paid time away from work per calendar year. Multi-day PTO requests should be scheduled and approved 30 days in advance whenever possible and must be approved by a Supervisor or above.

PTO is restricted during the following weeks:

· Week preceding Memorial Day

· Week of July 4th

· Week of Thanksgiving

· Week before & week of Christmas

Employees begin accruing Paid Time Off (PTO) immediately upon hire; however, accrued PTO may not be used until the employee has completed 90 days of uninterrupted employment.

Up to 25 hours of unused PTO may be carried over from one calendar year to the next and must be used by March 1 of the following year, after which it will be forfeited.

Employees may utilize negative PTO up to a maximum balance of –40 hours so you can take a vacation early in the year. Any negative PTO balance must be repaid if employment ends. MFE may deduct the owed amount from the final paycheck as permitted by law or require repayment from the employee.

Employees earn an additional week (40 hours) of PTO annually after five (5) years of continuous service.

In the event of termination of employment, MFE will not provide financial distribution for any unused PTO, unless otherwise required by applicable state or local law. If an employee voluntarily resigns, PTO may not be used during the notice period.

PTO REQUEST SUBMISSION

Employees are responsible for submitting their own PTO requests through the Proliant Employee Self-Service system. All requests must be entered by the employee using either the Proliant mobile app, or the Proliant website at www.readypayonline.com/employee.

Management reserves discretion to approve, deny, or modify PTO requests based on business needs. PTO requests must be submitted by 11:59 p.m. on Sunday prior to the payroll week in which the PTO is requested in order to be processed for that pay period. Requests submitted after this deadline will be processed on the next available payroll cycle.

Submitting a request does not guarantee approval, especially during restricted periods. Requests are not considered approved until reviewed and accepted by the employee’s Area Supervisor. Failure to follow the submission process or meet the stated deadline may result in the request being denied or delayed to the next pay period.

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